Create a new authority record

To create an original authority record in Polaris:

1. Select File > New, press CTRL+N, or click New from the Polaris Shortcut Bar to display the New dialog box.

2. Select Authority Record from the Objects list.
3. To use a template to create the new authority record, do the following steps:

Note:
For more information on creating templates, see Using Cataloging Templates.

1. Select Existing Template, and select an authority record template from the list.

Note:
If you are creating multiple records using the same template, you can select the Make session default box. When you create the next authority record in the same session, the template you chose will be selected automatically as the default.

2. Click OK.

The Authority Record workform appears with the information from the template filled in. If you chose No Template, a blank Authority Record workform appears.

Tip:
You can set Authority Leader positions 05, 06, and 17. The remaining positions are supplied automatically.

3. Use the MARC Editor commands to add tags and subfields as needed. See Editing MARC Records.

Note:
When you save an authority record, it is automatically checked for MARC format, duplicates, and authority headings. However, you can resolve any problems before saving the record by performing these checks first (see Checking Cataloging Records).

4. Select File > Save to save the authority record.

The record was saved successfully appears if no errors were found.

Related Information

• Checking MARC Format
• Checking for Duplicate Records
• Checking Authority Headings